APCCMPD Survey Dissemination PolicyREVISED: August 28, 2024I. OverviewPulmonary, Critical Care, and Pulmonary Critical Care Medicine Program Directors are key leaders in pulmonary and critical care fellowship education. Along with the APCCMPD they can provide valuable information and insights into graduate medical education, training, and other aspects of pulmonary and critical care medicine. The APCCMPD Member Survey Committee (MSC) and the Board of Directors (BOD) review surveys prior to dissemination to APCCMPD membership. The goals of this survey policy are to:
II. Submission and Review DeadlinesSurvey proposal applications (see pp. 5-8 for Survey Proposal Application) will be reviewed on a quarterly basis. Up to four (4) surveys will be approved for dissemination to the membership per year. Deadlines for application submission, review, and survey dissemination can be found below. PDF of Survey Dissemination Application Submit an Online Survey Dissemination Application
III. Submission RequirementsOnly completed applications will be reviewed. A completed application includes:
IV. APCCMPD Membership (Who Receives Approved Surveys?)
APCCMPD membership includes Pulmonary, Critical Care, and Pulmonary Critical Care PD's, APD's, program coordinators, and fellows with an interest in medical education. Ultimately, this process is designed to leverage APCCMPD resources and expertise in order to facilitate medical education research. Receiving approval for your survey to be disseminated does not mandate participation of members. Each member may choose whether or not to participate.V. Surveys Intended for Fellows-in-TrainingThe APCCMPD does not send approved surveys from the membership directly to Fellows-in-Training (FIT). Approved surveys that are intended for distribution to FIT will be sent to their PD, who will be requested to forward the approved survey link to the FIT. Since the PD is requested to forward the approved survey to the FIT, the number of FIT receiving the survey is unknown, making it difficult to establish a denominator. To establish a denominator, the MSC requests that the Principal Investigator (PI) create a single question survey to accompany the primary survey. This single question survey should request the PD to specify the total number of FIT to whom the primary survey will be sent. This single question survey should be submitted to the MSC, along with the primary survey, for review.
VI. Collection of Demographic DataIf the survey requests the respondent to provide demographic data, the APCCMPD recommends that demographic questions be placed at the end of a survey. The APCCMPD also recommends collecting demographic information that is relevant and necessary for your study. The APCCMPD has provided the following guidance for collecting demographic information in surveys: Harvard ORARC Tip Sheet: Inclusive Demographic Data Collection.
VII. Collection of Geographic DataIf the survey requests the respondent to provide geographic region information, the APCCMPD recommends that the PI use predefined regions as defined by the US Census Bureau. The APCCMPD has provided the following information on US regions (See Section “Census Regions and Divisions”): Geographic Terms and Definitions.
VIII. Surveys Approved for DisseminationAny changes made to the survey by the PI after APCCMPD approval and prior to dissemination will require the survey to be resubmitted for review, and evidence of IRB review must be provided for the revised survey. The APCCMPD will not provide email addresses of the APCCMPD membership. Surveys approved for dissemination by the APCCMPD BOD will be labeled as an “Approved APCCMPD Survey” prior to dissemination. APCCMPD staff will circulate the survey request to the APCCMPD membership via blast e-mail or disseminate the survey at an upcoming business meeting or conference, if requested. If the survey is to be disseminated at a live meeting, the PI must provide hard copies of the survey. A maximum of two (2) survey reminder emails will be sent.IX. Surveys Not Approved for DisseminationAPCCMPD staff will correspond with the PI on the status of their Survey Dissemination Application. A PI whose survey was not initially approved for dissemination will have the opportunity to have their survey reviewed in the next review cycle. At this time, they may decide to update, withdraw, or leave the application unchanged for the next review cycle. Although we cannot regulate whether others disseminate surveys that are not vetted through this process, we will discourage it and not provide member contact information. Only surveys that are submitted through this process will be eligible for presentation at the APCCMPD Annual Conference.
X. Survey Review Process1. Researcher submits a completed application by the quarterly deadline that is updated annually, using the online APCCMPD Survey Dissemination Application. 2. APCCMPD staff will prepare the application for MSC review during the scheduled quarterly conference call, and will not include an IRB letter to maintain survey anonymity. 3. APCCMPD staff will anonymize each survey submission prior to review by the MSC. 4. MSC members will be asked to disclose if they are investigators on a survey under consideration. If a MSC member is listed as investigator on a survey under consideration, they will recuse themselves from reviewing and discussing that specific survey. MSC members with a specific conflict will still participate in the discussions and reviews of other, unrelated surveys.
5. The MSC will make a recommendation to the BOD on which surveys to approve for dissemination to the membership. 6. APCCMPD staff will communicate survey proposal decisions to the researcher. Researchers for surveys not approved for dissemination can choose to have their survey reconsidered at the next quarterly review period. 7. One year after dissemination of survey, the researcher will submit 1-Year Survey Results Summary (p.8) to the BOD. Investigators who do not submit a 1-Year Survey Results Summary may NOT submit subsequent surveys for review and approval to the APCCMPD. Investigators should also inform the APCCMPD of any works of scholarship (including presentations and/or publications) where the disseminated survey design or data was used. 8. The results of all APCCMPD approved surveys must be disseminated to the APCCMPD membership.
XI. Survey PrioritiesThe MSC recommends to the BOD in the following priority: 1. APCCMPD Leadership Surveys: Surveys developed by APCCMPD leadership to address key APCCMPD, fellowship, and national policy issues. 2. APCCMPD member-sponsored surveys that are approved by the MSC and BOD: Surveys developed from PD's or members as a PI or Co-Investigator. APCCMPD members may generate such surveys in response to a Request for Proposals call to stimulate research in a particular topic area as requested by the APCCMPD. 3. External Partners Organizations: Organizations that are APCCMPD Stakeholder organizations. 4. External/Unsponsored Surveys: Surveys developed without any PD input or participation. These may be generated by individuals, or potentially in response to a Request for Proposals call to stimulate research in a particular topic area as requested by the Leadership or Research Committees. These will be the lowest priority unless in response to an RFP.
XII. Publications that Result from Surveys Initiated by APCCMPD BOD, Committees, Workgroups, and Task ForcesAs the owner of the survey, survey data, and resulting reports and data tables, all rights to publish, disseminate, and publicly present on the survey belong to the APCCMPD. The PI may publish and present on any of the survey data and resulting reports. Requests to use the survey data and resulting reports, or reproduce Figures or Tables from the survey data in publications or presentations, must be made in writing to the APCCMPD. The APCCMPD must also review the final product prior to submission for publication or presentation. The investigator will have the right to author the initial publication, which must be exercised within five years of submitting the final report. 1. We suggest that the initial publication contain the following in the title of the manuscript: “Association of Pulmonary and Critical Care Medicine Program Directors” And must be accompanied by the following acknowledgement: The [publication/presentation] has been made possible by the Association of Pulmonary and Critical Care Medicine Program Directors. 2. Any publications or presentations made by any party, after the initial publication, on using the data generated by the APCCMPD-initiated survey shall contain and be accompanied by the following acknowledgement: The [publication/presentation] has been made possible by the Association of Pulmonary and Critical Care Medicine Program Directors.
If you have any questions about the process, feel free to contact Joyce Reitzner at: joycereitzner@apccmpd.org |