APCCMPD Survey Dissemination Policy

REVISED: September 1, 2020

 

Pulmonary, critical care, and pulmonary/critical care medicine Program Directors are key leaders in pulmonary and critical care fellowship education. Along with the APCCMPD they can provide valuable information and insights into graduate medical education, training, and other aspects of pulmonary and critical care medicine. 

The goals of this survey policy are to:

  • improve the quality of survey research involving graduate medical education program leadership.
  • prioritize important issues and facilitate the process for important studies.
  • respect time constraints of Program Directors and make data collection more efficient.

The APCCMPD Member Survey Committee (MSC) and the Board of Directors (BOD) review surveys prior to dissemination to APCCMPD membership. APCCMPD membership includes pulmonary, critical care, and pulmonary/critical care Program Directors (PD), Associate Program Directors (APD), program coordinators, and fellows with an interest in medical education. The APCCMPD will review surveys of residents or fellows, if the survey is co-sponsored by a PD, APD or faculty member from an APCCMPD member program.

Survey proposal applications (see pp. 4-7 for Survey Proposal Application) will be reviewed on a quarterly basis. Up to four surveys will be approved for dissemination to the membership per year. Deadlines for application submission, review, and survey dissemination can be found below.

PDF of Survey Dissemination Application

Submit an Online Application

Submission Deadline

Approval Date

Dissemination Date

February 1

Last week of February

First week of April

May 1

Last week of May

First week of June

August 1

Last week of August

First week of September

November 2

Mid-November

First week of January
(to accommodate Annual
Member Benchmarking Survey)

 

 

 

 

 

 

 

 

 

Only completed applications will be reviewed. Incomplete survey proposal applications, including those with no evidence of IRB review attached, will NOT be reviewed. To maintain review anonymity, the MSC will not review an IRB letter.

Any changes made to the survey by the Principal Investigator (PI) after APCCMPD approval and prior to dissemination will require the survey to be resubmitted for review, and evidence of IRB review must be provided for the revised survey. 

Surveys approved for dissemination by the APCCMPD BOD will be labeled as an “Approved APCCMPD Survey” prior to dissemination. APCCMPD staff will circulate the survey request to the APCCMPD membership via blast e-mail or disseminate the survey at an upcoming business meeting or conference, if requested. The PI must provide hard copies of the survey. The requestor can notify APCCMPD staff that a reminder email is required due to a low response. A maximum of two reminder emails will be sent. The APCCMPD will not provide email addresses of the APCCMPD membership.

Approved surveys that are intended for distribution to fellows-in-training (FIT) will be sent to the PD not directly to the FIT. The PD will be requested to disseminate the survey to their fellows. The APCCMPD does not collect information on the fellows that received the survey. 

PI’s whose survey is not approved will have the opportunity to have their survey reviewed in the next review cycle. At this time, they may decide to update, withdraw, or leave the application unchanged for the next review cycle.

Ultimately, this process is designed to leverage APCCMPD resources and expertise in order to facilitate medical education research. Receiving approval does not mandate participation of members. Each member may choose whether or not to participate. Although we cannot regulate whether others disseminate surveys that are not vetted through this process, we will discourage it and not provide member contact information. Only surveys that are submitted through this process will be eligible for presentation at the APCCMPD Annual Conference.

Survey Review Process 

1. Researcher submits a completed application by the quarterly deadline that is updated annually, using the online APCCMPD Survey Dissemination Application found on www.apccmpd.org.

2. APCCMPD staff will prepare the application for MSC review during the scheduled quarterly conference call, and will not include an IRB letter to maintain survey anonymity.

3. APCCMPD staff will anonymize each survey submission prior to review by the MSC.

4. MSC members who are listed as investigators on a submitted survey will be recused from reviewing all surveys under consideration.

5. The MSC will review the Survey Dissemination Application. The goal of the review is to triage, focusing on appropriateness of content, number/type of programs needed to survey, survey length, and identifying any significant limitations of the survey. Methodology used in survey design will be included in the review.

6. The MSC will make a recommendation to the BOD on which surveys to approve for dissemination to the membership.

7. APCCMPD staff will communicate survey proposal decisions to the researcher. Researchers for surveys not approved for dissemination can choose to have their survey reconsidered at the next quarterly review period.

8. One year after dissemination of survey, the researcher will submit 1-Year Survey Results Summary(p.7) to the BOD. Investigators who do not submit a 1-Year Survey Results Summary may NOT submit subsequent surveys for review and approval to the APCCMPD. Investigators should also inform the APCCMPD of any works of scholarship (including presentations and/or publications) where the disseminated survey design or data was used.

9. The results of all APCCMPD approved surveys must be disseminated to the APCCMPD membership.

  • If the intention is to publish the survey results, the APCCMPD requires that the requestor provide a link or PDF of the manuscript, upon publication. The APCCMPD will post the manuscript on the website.
  • If the intention is not to publish the survey results, the APCCMPD requires that the requestor provide the results to APCCMPD staff to post on the website.
  • The APCCMPD may request the investigator to present the results at an APCCMPD business meeting or conference.

Survey Priorities

The MSC recommends to the BOD in the following priority: 

1. APCCMPD Leadership Surveys: Surveys developed by APCCMPD leadership to address key APCCMPD, fellowship, and national policy issues.

2. APCCMPD member-sponsored surveys that are approved by the MSC and BOD: Surveys developed from PDs or members as a PI or co-investigator. APCCMPD members may generate such surveys in response to a Request for Proposals call to stimulate research in a particular topic area as requested by the APCCMPD.

3. External Partners Organizations: Organizations that are APCCMPD Stakeholder organizations. 

4. External/unsponsored surveys: Surveys developed without any PD input or participation. These may be generated by individuals, or potentially in response to a Request for Proposals call to stimulate research in a particular topic area as requested by the Leadership or Research Committees. These will be the lowest priority unless in response to an RFP.

Publications that Result from Surveys Initiated by APCCMPD BOD, Committees, Workgroups, and Task Forces

As the owner of the survey, survey data, and resulting reports and data tables, all rights to publish, disseminate, and publicly present on the survey belong to the APCCMPD. The PI may publish and present on any of the survey data and resulting reports. Requests to use the survey data and resulting reports, or to reproduce figures or tables from the survey data in publications or presentations, must be made in writing to the APCCMPD. The APCCMPD must also review the final product prior to submission for publication or presentation. The investigator will have the right to author the initial publication, which must be exercised within five years of submitting the final report.

1. We suggest that the initial publication contain the following in the title of the manuscript: “Association of Pulmonary and Critical Care Medicine Program Directors” 

And must be accompanied by the following acknowledgement:

The [publication/presentation] has been made possible by the Association of Pulmonary and Critical Care Medicine Program Directors. 

2. Any publications or presentations made by any party, after the initial publication, on using the data generated by the APCCMPD-initiated survey shall contain and be accompanied by the following acknowledgement: 

The [publication/presentation] has been made possible by the Association of Pulmonary and Critical Care Medicine Program Directors.

If you have any questions about the process, feel free to contact Cami Morello, JD ([email protected])